VILLAGE PALOS VERDES 

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

SEPTEMBER 11, 2008

MINUTES

CALL TO ORDER

The meeting was called to order at 7:35 p.m. by Carma Hardin, President.

MEMBERS PRESENT

Carma Hardin President

Mark Bayma Treasurer

Sandra Felando Secretary

Michael Talbot Member at Large

MEMBERS ASBENT

Joe Grasso Vice President

ALSO PRESENT

Phil Greer On-site Maintenance

Joanne Peña Horizon Management

OPEN FORUM

The homeowners in attendance were given the opportunity to address the Board with their questions and concerns.

EXECUTIVE SESSION

Carma Hardin reported that video clips of the August 28^th meeting are available for viewing on the website.  It was noted that a lender will be scheduling informational meetings for homeowners still needing to secure financing for the renovation project.

PREVIOUS MINUTES

MOTION (SF,MT) to approve the minutes of the July 10, 2008 board meeting, as submitted.  The motion carried.  There was no board meeting in August.

FINANCIAL REPORT

As of August 31, 2008, there was $47,461 in operating cash and $811,265 in reserve funds.  Operating expenses under budget $21,831 year to date.  

Delinquencies.  The Board reviewed the status of delinquencies. 

Resolution to Record Lien.  The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-102.  The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on September 26, 2008.  Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien.  A copy of the resolution will be kept on file.  VOTE:  Bayma, Felando, Hardin and Talbot in favor, Grasso absent. 

MAINTENANCE REPORT

Phil Greer provided the Board with a status report with regard to maintenance requests and repairs, noting that there have been a rash of plumbing leaks recently. 

MANAGEMENT REPORT

Draft Operating Budget.  The Board received a draft of the operating budget for 2009.  Mark Bayma is working with Sue Nelson, CFO of Horizon Management, to refine the budget for board approval at the November board meeting.

Pool Pump Replacements.  MOTION (SF,MB) to accept the bid submitted by Discount Pool & Spa Supply for replacing the jet pump at the North pool and the circulation pump at the South Pool for a total cost of $1,190.  The motion carried.

Disposal Services.  It was noted that Maribeth Borowski has visited Consolidated Disposal Services’ recycling facility and will be making a presentation at the annual meeting.  A competitive bid from CalMet Services was reviewed and declined.

Correspondence.  The Board reviewed homeowner correspondence related to the Exterior Renovation project, all of which has been responded to directly or through the Q&A that was mailed earlier in the week.

NEXT MEETING AND ADJOURNMENT

There being no further business before the Board, the meeting was adjourned at 8:45 p.m.  The annual meeting will be held on Thursday, October 9, 2008 at 7:30 p.m. at Resurrection Lutheran Church.

Village Palos Verdes Homeowners Association

Board of Directors Meeting

September 11, 2008