VILLAGE PALOS VERDES
HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
MAY 8, 2008
MINUTES
CALL TO ORDER
The meeting was called to order at 7:30 p.m. by Carma Hardin, President.
MEMBERS PRESENT
Carma Hardin President
Mark Bayma Treasurer
Sandra Felando Secretary
MEMBERS ASBENT
Joe Grasso Vice President
Michael Talbot Member at Large
ALSO PRESENT
Phil Greer On-site Maintenance
Joanne Peña Horizon Management
EXECUTIVE SESSION
Carma Hardin reported that the Board had met with Design Build Associates in Executive Session earlier this evening to review general contractor qualifications and bids. The Board has given DBA authority to negotiate with the selected general contractor to develop estimates for the renovation project.
PREVIOUS MINUTES
MOTION (SF,MB) to approve the minutes of the April 10, 2008 board meeting, as submitted. The motion carried.
FINANCIAL REPORT
As of April 30, 2008, there was $38,666 in operating cash and $800,272 in reserve funds. Operating expenses under budget $13,336 for first four months of year.
Reserve Investments. MOTION (CH,MB) to re-invest the two $75,000 Certificates of Deposit coming due in May for six months. The motion carried.
Delinquencies. The Board reviewed the status of delinquencies.
Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-051. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on May 29, 2008. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Bayma, Felando, Hardin in favor, Grasso and Talbot absent.
Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-111. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on June 9, 2008. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Bayma, Felando, Hardin in favor, Grasso and Talbot absent.
MAINTENANCE REPORT
Phil Greer provided the Board with a status report with regard to maintenance requests and repairs. Over the course of the last month, the staff worked on three rain related leaks, one deck replacement, one garage door jamb replacement and eleven drywall patches. The North pool heater has been replaced and will be turned on one week prior to Memorial Day weekend.
MANAGEMENT REPORT
Reserve Study. MOTION (CH,SF) to approve Reserve Studies Incorporated’s proposal for conducting the 2009 reserve study with on-site inspection for a cost of $2,110. The motion carried.
Water Rate Reduction. An analysis of water usage over the course of the last thirteen months was completed, and it was determined that the Association may qualify for a reduced sewer service charge. The Board will submit a petition for Service Charge Reduction due to Reduced Water Consumption.
Correspondence. The Board received several letters from homeowners and will formulate the appropriate responses after having had adequate time to review them.
NEXT MEETING AND ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:55 p.m. The next meeting will be held on Thursday, June 12, 2008 at 7:30 p.m. at Resurrection Lutheran Church.
Village Palos Verdes Homeowners Association
Board of Directors Meeting
May 8, 2008