VILLAGE PALOS VERDES 

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

APRIL 10, 2008

MINUTES

CALL TO ORDER

The meeting was called to order at 8:20 p.m. by Carma Hardin, President.

MEMBERS PRESENT

Carma Hardin President

Joe Grasso Vice President

Mark Bayma Treasurer

Sandra Felando Secretary

Michael Talbot Member at Large

MEMBERS ASBENT

ALSO PRESENT

Phil Greer On-site Maintenance

Joanne Peña Horizon Management

PREVIOUS MINUTES

MOTION (SF,MB) to approve the minutes of the March 13, 2008 board meeting, as submitted.  The motion carried.  

FINANCIAL REPORT

As of March 31, 2008, there was $35,852 in operating cash and $779,216 in reserve funds.  Operating expenses under budget $9,249 for first three months of year.  It was noted that water is the Association’s biggest utility, and Mark Bayma stated that he would be pursing a utility audit through Be Water Wise.

Reserve Investments.  MOTION (CH,JG) to re-invest the two $60,000 Certificates of Deposit coming due in April for nine months.  The motion carried. 

Delinquencies.  The Board reviewed the status of delinquencies, noting that the delinquent assessments owed by a former owner prior to foreclosure have been paid by the mortgage holder.  

Resolution to Record Lien.  The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-061.  The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on April 21, 2008.  Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien.  A copy of the resolution will be kept on file.  VOTE:  Bayma, Felando, Grasso, Hardin, and Talbot in favor. 

MAINTENANCE REPORT

Phil Greer provided the Board with a status report with regard to maintenance requests and repairs.   Over the course of the last month, the staff worked on resolving three leaks, repairing two decks, replacing three balcony railings and replacing dry rotted wood on one garage door. 

Year end audit.  MOTION (CH,MB) to approve the Year-end Audit and Financial Statements for distribution to the membership.  The motion carried.

Pool Service.  The Board reviewed the competitive proposals submitted by Nick Curson Pool Service and Rancho Pool Service.  MOTION (SF,JG) to accept the proposal submitted by Rancho Pool Service. The motion carried.  

Pool Heater Replacement.  MOTION (MB,SF) to accept Rancho Pool Service’s proposal for replacement of the pool heater for the North Pool with a Raypak ASME 400 BTU Heater for $3,250.  The motion carried.

Consolidated Disposal Services.  It was noted that Consolidated Disposal Services has reimbursed the Association for $634.60 in damages caused when one of their trucks rolled down the center driveway.   It was also noted that there have been two incidents recently when the trash has not been picked up on Monday, but on Tuesday instead.  Horizon Management has written a letter of complaint.

Correspondence.  The Board received two letters from homeowners with regard to the Exterior Renovation Project, and will formulate the appropriate responses after having had adequate time to review them.

NEXT MEETING AND ADJOURNMENT

There being no further business before the Board, the meeting was adjourned at 8:50 p.m.  The next meeting will be held on Thursday, May 8, 2008 at 7:30 p.m. at Resurrection Lutheran Church.

Village Palos Verdes Homeowners Association

Board of Directors Meeting

April 10, 2008