VILLAGE PALOS VERDES
HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
NOVEMBER 8, 2007
MINUTES
CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Carma Hardin, President.
MEMBERS PRESENT
Carma Hardin President
Joe Grasso Vice President
Mark Bayma Treasurer
Sandra Felando Secretary
Michael Talbot Member at Large
MEMBERS ASBENT
ALSO PRESENT
Phil Greer Onsite Maintenance
Joanne Peña Horizon Management
Homeowners: Pierre Drubay, Lynn Fernandez, Eunice Hargrove, Art Jacobs, Judy and Dave Kline, Dave Silverberg.
EXECUTIVE SESSION
Carma Hardin reported that the Board met in Executive Session immediately prior to the board meeting to discuss third party contracts. The Board will also meet in Executive Session on November 14, 2007, to discuss third party contracts.
OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board. Issues raised:
Lack of flowers in Phase I.
Landscapers blow dirt and debris in to garages.
Blowers create dust and fumes.
Landscapers need to provide advance notice that they are going to spray trees and shrubs.
PREVIOUS MINUTES
MOTION (JG,MT) to approve the minutes of the October 11, 2007 board meeting, as submitted. The motion carried.
FINANCIAL REPORT
As of October 31, 2007, there was $30,504 in operating assets and $727,753 in reserve funds.
Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-051. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on November 13, 2007. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Bayma, Felando, Grasso, Hardin and Talbot in favor.
Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-182. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on November 13, 2007. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Bayma, Felando, Grasso, Hardin and Talbot in favor.
MAINTENANCE REPORT
Phil Greer provided the Board with a status report with regard to maintenance requests and repairs.
MANAGEMENT REPORT
2008 Operating Budget. MOTION (SF,JG) to approve the 2008 operating budget, with a $34 (10.8%) increase in dues to $350, effective January 1, 2008. The motion carried.
Annual Disclosures. The Board reviewed a draft of the annual disclosure letter to be mailed to the homeowners with the operating budget, reserve study and delinquency policy. Approval was tabled, pending revision and subsequent review at the November 14, 2007 Executive Session.
Management Fee Increase. MOTION (CH,SF) to approve Horizon Management’s request for an increase of $200 to the monthly management fee, effective January 1, 2008, and requested that Horizon Management pursue other cost saving opportunities, such as eliminating the envelops for those homeowners who pay their dues by automatic withdrawal. The motion carried.
Year-end Audit and Financial Statements. MOTION (JG,MB) to approve Creighton Tevlin’s engagement letter for conducting the year-end audit and for preparation of the financial statements and tax returns. The motion carried.
Tree Trimming. The Board received a proposal from GS Brothers for trimming the trees, but tabled decision until after the November 9, 2007 property walk.
Homeowner Appeal. The Board considered a homeowner’s written appeal that the fine imposed for resident use of guest parking be waived. The Board asked that Horizon Management advise the homeowner that recent compliance efforts are appreciated, but that the fine stands and future violations will result in escalating fines.
NEXT MEETING AND ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:45 p.m. The next meeting will be held at 7:30 p.m. on Thursday, December 13, 2007 at Resurrection Lutheran Church.
Village Palos Verdes Homeowners Association
Board of Directors Meeting
November 8, 2007