VILLAGE PALOS VERDES 

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

SEPTEMBER 13, 2007


MINUTES



CALL TO ORDER

The meeting was called to order at 7:30 p.m. by Carma Hardin, President.


MEMBERS PRESENT

Carma Hardin President

Mike Talbot Vice President

Mark Bayma Treasurer

Joe Grasso Secretary

Karen Harrison Member at Large

MEMBERS ASBENT


ALSO PRESENT

Phil Greer On-site Maintenance

Joanne Peña Horizon Management


Homeowners:  Michael Bensch, Maribeth Borowski, Pierre Drubay, Kay Eason, Carol Griest, Judy and Dave Kline


EXTERIOR RENOVATION PROJECT


OPEN FORUM

The homeowners in attendance were given the opportunity to address the Board.  Issues raised:

Concerns were expressed regarding the frequency of power outages. The Board asked Horizon Management to send a letter to Edison.

A homeowner requested that the north pool be heated to 84 degrees.

Concerns were expressed regarding the proposed change in pool hours.  The Board acknowledged those concerns and indicated that the pool hours would be extended to 11:00 p.m. on a trial basis, and returned to 10:00 p.m. if homeowners abused the privilege.

It was noted that the trash contractor does not always remove and empty the container, but simply lifts out the bags of trash.  The Board advised the homeowners  present that the current contract has been cancelled and a new contractor will begin collecting the trash on October 1st.





PREVIOUS MINUTES

MOTION (MT,JG) to approve the minutes of the August 9, 2007 board meeting, as submitted.  The motion carried.  


FINANCIAL REPORT

As of August 31, 2007, there was $31,888 in operating assets and $689,977 in reserve funds.  


Reserve Investments.  MOTION (JG,CH) to invest $50,000 for one year.  The motion carried.



MAINTENANCE REPORT

Phil Greer provided the Board with a status report with regard to maintenance requests and repairs.  


MANAGEMENT REPORT

Annual Meeting.  The annual meeting is scheduled for Thursday, October 11, 2007, with sign-in at 7:00 p.m.  The Board discussed and set the annual meeting agenda. 


Reserve Study Update.  The Board reviewed and approved the draft reserve study with alternate funding plans for finalization, and agreed that the 2008 operating budget should reflect a monthly contribution of $18,000.


Budget Draft.  A draft of the 2008 operating budget was distributed for review. 


Management Fee Increase.  A letter from Roy Nelson, CEO of Horizon Management, requesting an increase to the management fee was distributed for Board review.


Tree Trimming.  The Board received a proposal from GS Brothers for trimming the trees, but tabled decision pending comparison with the 2005 tree trimming contract.


DISH Network / Time Warner.  The Board reviewed proposals from DISH Network and Time Warner Cable.  DSIH Network would require placement of three dishes on the roof of each building, with electrical supplied to each dish, making the installation impractical.  The Board asked Horizon Management to negotiate with Time Warner Cable for a break on the box rental fee, and to see if HBO could be added to the Variety Tier at a discounted price in exchange for a six year commitment.


Refuse Contract.  The Board signed the refuse contract with Consolidated Disposal Service, with service to begin October 1, 2007.  A notice will be posted on the website to advise homeowners that they can place clean recyclables in the trash bins, but all household trash must be bagged securely for Consolidated to be able to out-sort the recyclables.


Rules Revisions.  The Board adopted the revised Rules and Regulations, and they will become effective November 1, 2007.  Horizon Management will include a notice with the October billing statement advising the homeowners that the revised rules have been adopted, and that the pool hours are being extended on a trial basis.  


Earthquake Insurance. The Board reviewed Earthquake insurance quotes ranging from $77,000 to $215,000, for partial coverage in excess of a 20% deductible.  


Correspondence.  The Board reviewed several items of homeowner correspondence and asked that Horizon Management respond accordingly.


 

NEXT MEETING AND ADJOURNMENT

There being no further business before the Board, the meeting was adjourned at 9:20 p.m.  The next meeting will be held at 7:30 p.m. on Thursday, October 11, 2007 at Resurrection Lutheran Church.  











Village Palos Verdes Homeowners Association

Board of Directors Meeting

September 13, 2007