VILLAGE PALOS VERDES

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

JUNE 14, 2007

 

MINUTES

 

 

CALL TO ORDER

The meeting was called to order at 7:35 p.m. by Carma Hardin, President.

 

MEMBERS PRESENT

Carma Hardin               President

Mike Talbot                 Vice President

Mark Bayma                Treasurer

Joe Grasso                   Secretary

Karen Harrison            Member at Large

           

MEMBERS ASBENT

 

ALSO PRESENT

Phil Greer                     On-site Maintenance

Joanne Peña                 Horizon Management

 

Homeowners: Jean Adelsman, Donna Beck, Carol Griest, Art Jacobs, Judi and Dave Kline, Jean Lloyd, Tony Prezioso, George Sillman.

 

EXTERIOR RENOVATION PROJECT

Dean Reuter provided the homeowners in attendance with a status report on the Exterior Renovation Project.  Phil Greer has prepared a presentation which highlights what’s going on under the skin of the building.  The preliminary designs schemes submitted by the Architect included modifications to the roof lines, which would require permits and public hearings.  Additional design schemes and repair/replacement plans are being pursued.

 

The Board is looking for volunteers with financial/banking backgrounds to serve on a Renovation Finance Committee (RFC).

 

OPEN FORUM

The homeowners in attendance were given the opportunity to address the Board.  Questions were raised with regard to rules enforcement and parking issues.  It was suggested that a Welcome Committee be established to greet new homeowners and provide a community orientation.

 

 

 

PREVIOUS MINUTES

MOTION (JG,MT) to approve the minutes of the May 10, 2007 board meeting, as amended. The motion carried. 

 

FINANCIAL REPORT

As of May 31, 2007, there was $21,677 in operating assets and $645,688 in reserve funds. 

 

Reserve Investments.   MOTION (MG,JG) to invest $160,000 from the money market account in two CD’s, one for six months and one for twelve months.  The motion carried.

MOTION (MB,CH) to liquidate $120,000 in corporate bonds and invest in two $60,000 CD’s, with laddered maturity dates.  The motion carried.

 

 

MAINTENANCE REPORT

Phil Greer provided the Board with a status report with regard to maintenance requests and repairs. 

 

Concrete Grinding.  MOTION (CH,MB) to approve Saber’s service quote for concrete grinding to eliminate trip and fall hazards for a cost of $45 per location.  With 20 locations, the total cost will be $900.  The motion carried.

 

Driveway Crack Repairs.  MOTION (CH,MB) to authorize approximately $2,700 in temporary labor to seal all of the concrete cracks in the driveways. The motion carried.

 

484 PV Blvd.  Phil Greer will obtain a bid to install tile in the entryway at 484 P.V. Blvd. to  bring a section of concrete level with the driveway for drainage and safety reasons.  MOTION (CH,JG) to authorize Mark Bayma to approve the bid so that the work can be completed before next meeting.  The motion carried.

 

Landscaping.  MOTION (KH,MT) to approve GS Brother’s proposal for landscaping upgrades to three specific areas throughout the community for $1,1153.  The motion carried.

 

MANAGEMENT REPORT

Reserve Study.  A draft of the 2008 reserve study update was distributed.  The Board  asked Horizon Management to request that the review period be extended until after the July meeting, and to invite Les Weinberg to attend the July meeting.  The Board also asked that RSI prepare a companion study based on the assumption that the homeowners pass the special assessment for the Exterior Renovation Project. 

 

Rules Enforcement Protocol.  The Board discussed the current protocol for rules enforcement and asked that Horizon Management email the Board before sending letters to the homeowners.

 

Parking/Towing.  The Board reviewed the new legal requirements for towing, and asked Horizon Management to contact two or three local towing contractors to see if they will enter into an agreement with the Association to provide towing services.  Horizon Management will provide the Board with samples of parking citations and guest parking passes.  Horizon Management was also asked to look in measures that can be taken to control garage storage.

 

Correspondence.  The Board reviewed various items of homeowner correspondence and asked that Horizon Management respond accordingly.

 

Property Walk Schedule.  The Board established the following property walk schedule: 

 

Wednesday, July 11th at 8:00 a.m.

Wednesday, August 1st at 8:00 a.m

Wednesday, September 5th at 8:00 a.m.

Wednesday, October 10th at 8:00 a.m.

 

 

NEXT MEETING AND ADJOURNMENT

There being no further business before the Board, the meeting was adjourned to Executive Session to discuss legal issues at 9:45 p.m..  The next meeting will be held at 7:30 p.m. on Thursday, July 12, 2007 at Resurrection Lutheran Church.