VILLAGE PALOS VERDES

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

APRIL 12, 2007

 

MINUTES

 

 

CALL TO ORDER

The meeting was called to order at 7:35 p.m. by Carma Hardin, Member at Large.

 

MEMBERS PRESENT

Mike Talbot                 Vice President

Karen Harrison            Treasurer

Joe Grasso                   Secretary

Mark Bayma                Member at Large

Carma Hardin               Member at Large

           

MEMBERS ASBENT

 

ALSO PRESENT

Phil Greer                     On-site Maintenance

Joanne Peña                 Horizon Management

Dean Reuter                 Chair of ERC

Maribeth Borowski            ERC

Jenna White                  ERC

 

Homeowners: Carol Griest, Art Jacobs, Frankie Victor

 

 

OPEN FORUM

The homeowners in attendance were given the opportunity to address the Board.  All present indicated that they were just interested in finding out what is going on.

 

 

PREVIOUS MINUTES

MOTION (MT,MB) to approve the minutes of the March 1, 2007, 2006 board meeting, as submitted.  The motion carried. 

 

FINANCIAL REPORT

As of March 31, 2007, there was $24,490 in operating assets and $609,177 in reserve funds.  Month to date operating expenses were under budget by $2,772, but over budget by $4,253 year-to-date.  The Board reviewed the current status of delinquencies. 

 

 

 

Reserve Investments.  MOTION (MB,CH) to transfer entire account reserve account from UBS to Merrill Lynch.  The motion carried.

 

EXTERIOR RENOVATION PROJECT

Dean Reuter reported that the ERC met with the Board on March 14th.  The ERC met with the Board, the Architects and the Construction Management consultant on March 21st to view all of the design schemes and elevations that have been produced to date. The ERC has concluded its research and can now pursue additional designs and cost estimates.

 

MOTION (CH,MB) to authorize the ERC to advise Brussel that the decision has been made not to proceed with the work on the Matrix.  The motion carried.

 

MAINTENANCE REPORT

Phil Greer provided the Board with a status report with regard to maintenance requests and repairs.  Phil will prepare a list of the miscellaneous maintenance projects that have been deferred due to major projects related to siding and deck repairs.  The Board will consider authorizing additional staff to assist with the miscellaneous projects.

 

There was discussion with regard to the TV reception problems and the fact that while Consolidated is making an effort to resolve them they seem to be mis-diagnosing the problems, cutting lines and making matters worse, costing the Association money in terms of Phil’s time to trouble-shoot.

 

Re-Keying.  MOTION (CH,KH) to authorize $2,289 to re-key the pool gates.  The motion carried.  Carol Griest has volunteered to distribute the keys.

 

MANAGEMENT REPORT

Year-end Audit and Financial Statement.  MOTION (KH,CH) to approve the year-end audit and financial statement, as amended to change the last sentence of paragraph 3 of Note 5 to read: 

 

The reserve study also recommended a special assessment of $100,000 in 2007 which will instead be factored in to the overall exterior renovation special assessment along with all cumulative pre-construction costs (Note 9). 

 

Reserve Study. MOTION (KH,MT) to approve Reserve Studies Incorporated’s proposal for updating the reserve study for 2008 for a cost of $690.  The motion carried.  The Board asked Horizon Management to have RSI include windows, doors, exterior lighting (lampposts), house number signage and hardscape in the study for 2008.  Phil will provide the component inventories.

 

 Landscaping.  The Board reviewed a list of conditions noted during the property walk on April 11th and asked HMC to send letters to the owners, giving them 30 days to correct the conditions.

 

Flower Program.  The Board asked Horizon Management to clarify the frequency of seasonal color changes and the designated flower beds included in the GS Brothers Flower Program.

 

MOTION (MB,KH)  to approve GS Brothers’ proposal for removing the Yucca stump on Camino de las Colinas and repair the landscape with Vinca ground cover for a cost of $900.  The motion carried.

 

Hearing RE: Unleashed Dog.  A homeowner had been invited to a hearing to discuss complaints that her dog is allowed to roam freely in the common area.  The homeowner did not attend, nor did she submit a written appeal.  MOTION (KH,MB) to impose a fine of $50, and advise the homeowner that escalating fines may be imposed if there are additional complaints.  The motion carried.

 

Cinco de Mayo Social.  The Board agreed to hold a Cinco de Mayo Social in the North Pool area on Saturday, May 5th from 2:00 p.m. to 5:00 p.m. with potluck and BYOB.  Carma Hardin volunteered to create and distribute the flyers.

 

Election of Officers:  Officers were elected as follows for the remainder of the term:

 

            President                     Carma Hardin

            Vice President                      Mike Talbot

            Treasurer                     Mark Bayma

            Secretary                     Joe Grasso

            At Large               Karen Harrison

 

NEXT MEETING AND ADJOURNMENT

There being no further business before the Board, the meeting was adjourned at 10:45 p.m.  The next meeting will be held at 7:30 p.m. on Thursday, May 10, 2007 at Resurrection Lutheran Church.