VILLAGE PALOS VERDES
HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
FEBRUARY 8, 2007
MINUTES
CALL TO ORDER
The meeting was called to order at 7:40 p.m. by Michael Talbot, Vice President.
MEMBERS PRESENT
Mike Talbot Vice President
Karen Harrison Treasurer
Joe Grasso Secretary
Mark Bayma Member at Large
MEMBERS ASBENT
ALSO PRESENT
Phil Greer On-site Maintenance
Joanne Peña Horizon Management
Carma Hardin Chair of the ERC
EXECUTIVE SESSION
The Board met with the Exterior Renovation Committee in Executive Session prior to the regular meeting to wrap Phase I and request Board approval to proceed with Phase II of their efforts. MOTION (MT,KH) to authorize the ERC to proceed with Phase II:
The motion carried.
OPEN FORUM
Carma Hardin fielded questions from the homeowners present with regard to the ERC’s efforts to date and the status of the project.
SPECIAL ORDER
GS Brothers: Steve Rogers and Ricardo Garcia, GS Brothers, attended the meeting to address the Board’s concerns with regard to their recent request for increase, and to discuss some of the challenges a mature landscape presents. The Board requested that GS Brothers submit proposals for a seasonal flower program and for upgrading the flower beds at the corners with perennials for consideration at the March meeting.
Mulligan: Lori Picken, Mike Fore, and John Albright attended the meeting to present their competitive proposal for landscape maintenance services. The Board asked Mulligan to provide Horizon Management with a list of references, and to submit proposals for a seasonal flower program and for upgrading the flower beds at the corners with perennials for consideration at the March meeting.
MOTION (MB,JG) to establish a landscaping committee. The motion carried. Committee volunteers will be solicited on Channel 6, and asked to attend the next property walk.
PREVIOUS MINUTES
MOTION (KH,MB) to approve the minutes of the January 18, 2007, 2006 board meeting, as submitted. The motion carried.
FINANCIAL REPORT
The Board reviewed the January 2007 financial report submitted by Horizon Management. As of January 31, 2007 there was $25,151 in the operating account and $621,362 in the reserve account.
Reserve Investments. The Board discussed the fees charged and the services offered by UBS Paine Webber and Merrill Lynch. Karen Harrison will contact both account representatives and report back to the Board next month so that a decision can be made as to whether or not the reserve funds should be moved to Merrill Lynch.
Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor’s Parcel Number (APN) 7512-010-182. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney’s fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on February 15, 2007. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Bayma, Grasso, Harrison and Talbot in favor.
MAINTENANCE REPORT
Phil Greer provided the Board with a status report with regard to maintenance requests and repairs.
Deck Replacement at 426 Calle Miramar. MOTION (MT,MB) to accept the proposal submitted by BF Designs for replacement of the coated deck at 426 Calle Miramar for a cost of $8,750. The motion carried.
MANAGEMENT REPORT
Insurance Renewal. The Board reviewed the insurance renewal proposal submitted by Farmers Insurance and a competitive quote submitted by Timothy Cline Insurance Agency. MOTION (MB,JG) to accept Farmers Insurance’ renewal premium of $61,995, which is in line with last year’s premium and $1,605 less than budget. The motion carried. MOTION (KH,MB) to pay the insurance premium in full from reserves to avoid the cost of financing, and to repay reserves monthly as the budgeted assessments are collected. The motion carried.
Refuse Contract. The Board considered a competitive bid from Consolidated Disposal Service, which would save the Association approximately $7,200 per year. MOTION (MB,KH) to switch from Allied Waste to Consolidated Disposal Service, effective April 1, 2007, contingent upon review of the existing contract terms and conditions for cancellation notice requirements. The motion carried.
Access Control System. The Board reviewed a proposal from CI Solutions for installation of an access control system at the pool areas for a cost of $22,465. It was agreed that the expense of this system could not be justified based on the fact that it would not prevent unauthorized access by jumping over the fence. The Board asked Phil Greer to obtain estimates for re-keying the pool gates.
Website. The Board asked that Horizon Management invite Dan Kowalewski to the March 1, 2007 meeting to discuss content for the website.
CAI Membership. (MB,KH) to renew the Board’s membership with Community Associations Institute for an annual cost of $375. The motion carried.
Board Appointment. MOTION (MT,KH) to appoint Carma Hardin to the vacant board seat. The motion carried. Horizon Management will send a letter to each of the other candidates to thank them for their interest in serving the community.
Property Walk Schedule. The Board scheduled a property walk for Wednesday, February 28, 2007 at 8:00 a.m.
NEXT MEETING AND ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 11:00 p.m. The next meeting will be held at 7:30 p.m. on Thursday, March 1, 2007 at Resurrection Lutheran Church.